COURSE UNIT TITLE

: FILING AND ARCIVING TECHNIQUES

DEGREE PROGRAMMES

Description of Individual Course Units

Course Unit Code Course Unit Title Type Of Course D U L ECTS
BYA 4110 FILING AND ARCIVING TECHNIQUES COMPULSORY 3 0 0 4

Offered By

BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP

Level of Course Unit

Short Cycle Programmes (Associate's Degree)

Course Coordinator

ASSISTANT PROFESSOR MELTEM ARAT

Offered to

BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP
BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP (Evening)

Course Objective

The aim of this course is to provide the students to acquire filing and archiving skills.

Learning Outcomes of the Course Unit

1   Being able to explain the rules of document management
2   Being able to explain the process of document flow
3   Being able to explain the rules of official correspondence
4   Being able to explain the rules of filing
5   Being able to explain the application of filing standardization
6   Being able to explain the rules of archiving and disposing

Mode of Delivery

Face -to- Face

Prerequisites and Co-requisites

None

Recomended Optional Programme Components

None

Course Contents

Week Subject Description
1 The fundamentals of information and document management
2 The relation between information and document management
3 e-state, e-signature, e-approval, e-form, e-document
4 The rules of official correspondence
5 Incoming and outgoing document management
6 Form management
7 The concept of clipping and encrytion-decrytion
8 Mid-term
9 The filing systems
10 The application of official filing standardization
11 The archiving terms, comparison of digital and analog archiving
12 Comparison of archiving with backup, librarianship and filing
13 Archiving management and the rules of official archiving
14 Document disposal management and the rules of official disposal
15 Comparison of filing and archiving equipments

Recomended or Required Reading

Textbook: Lecture notes and presentations, Dosyalama ve Arşivleme Teknikleri, Yücel Islam, Seçkin Yayınları
Supplementary Textbook: Yazışma Teknikleri, Hakan Koç, Menekşe T. Öztoprak, Seçkin Yayınları
Referances: Related regulations
Other course materials: The suggested materials by the lecturer.

Planned Learning Activities and Teaching Methods

Giving lectures
Research assignment
Question and answer

Assessment Methods

SORTING NUMBER SHORT CODE LONG CODE FORMULA
1 MTE MIDTERM EXAM
2 FN Final
3 FCG FINAL COURSE GRADE VZ*0.40 + FN* 0.60
4 RST RESIT
5 FCGR FINAL COURSE GRADE (RESIT) VZ*0.40 + BUT* 0.60


*** Resit Exam is Not Administered in Institutions Where Resit is not Applicable.

Further Notes About Assessment Methods

None

Assessment Criteria

Learning objectives are to be assessed by mid-term exam, research assignment and final exam.

Language of Instruction

Turkish

Course Policies and Rules

Students have to attend at least 70% of the lectures.

Contact Details for the Lecturer(s)

meltem.arat@deu.edu.tr

Office Hours

It will be determined according to the lecturer's program.

Work Placement(s)

None

Workload Calculation

Activities Number Time (hours) Total Work Load (hours)
Lectures 14 3 42
Preparation before/after weekly lectures (reading course materials etc.) 14 2 28
Preparation to Mid-term Exam 1 10 10
Preparation to Final Exam 1 10 10
Preparation of research assignments 1 5 5
Midterm 1 1 1
Final 1 1 1
TOTAL WORKLOAD (hours) 97

Contribution of Learning Outcomes to Programme Outcomes

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CONTACT INFORMATION
Dokuz Eylül Üniversitesi Cumhuriyet Bulvarı No: 144 35210 Alsancak / İZMİR
Phone: +90(232) 412 12 12 - Fax: +90 (232) 464 81 35

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