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Description of Individual Course Units

Course Unit Code Course Unit Title Type Of Course D U L ECTS BYA 4110 FILING AND ARCIVING TECHNIQUES COMPULSORY 3 0 0 4

Offered By

BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP

Level of Course Unit

Short Cycle Programmes (Associate's Degree)

Course Coordinator

PROFESSOR DOCTOR ENGIN DENIZ ERIŞ

Offered to

BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP (Evening)

Course Objective

The aim of this course is to provide the students to acquire filing and archiving skills.

Learning Outcomes of the Course Unit

1   Being able to explain the rules of document management. 2   Being able to explain the process of document flow. 3   Being able to explain the rules of official correspondence. 4   Being able to explain the application of filing standardization. 5   Being able to explain the rles of filing. 6   Being able to explain the rules of archiving and disposing.

Mode of Delivery

Face -to- Face

Prerequisites and Co-requisites

None

Recomended Optional Programme Components

None

Course Contents

Week Subject Description 1 The fundamental rules of information and document management 2 The process of document management 3 Incoming and outgoing document management, e-state, e-signature 4 The rules of official correspondence 5 The application of official filing standardization 6 The process of filing 7 Mid-term 8 Mid-term 9 Form management, concept of clipping and encryption, decryption 10 The process of archiving and disposal 11 Archiving and disposal legislation, archiving and disposal during privatization 12 Comparison of archiving, librarianship and backup 13 Archiving techniques; comparison of analog and digital archiving 14 Comparison of filing and archiving equipments

Recomended or Required Reading

Textbook: Dosyalama ve Arşivleme Teknikleri Yücel Islam, Seçkin Yayınları Supplementary Textbook: Yazışma Teknikleri Hakan Koç, Menekşe T. Öztoprak, Seçkin Y. Referances: Related regulations Other materials: Lecture notes and presentations.

Planned Learning Activities and Teaching Methods

Giving lectures Research assignment Question and answer

Assessment Methods

SORTING NUMBER SHORT CODE LONG CODE FORMULA 1 MTE MIDTERM EXAM 2 FN Final 3 FCG FINAL COURSE GRADE VZ*0.40 + FN* 0.60 4 RST RESIT 5 FCGR FINAL COURSE GRADE (RESIT) VZ*0.40 + BUT* 0.60 *** Resit Exam is Not Administered in Institutions Where Resit is not Applicable.

Further Notes About Assessment Methods

None

Assessment Criteria

Learning objectives are to be assessed by mid-term exam, research assignment and final exam.

Language of Instruction

Turkish

Course Policies and Rules

Students have to attend at least 70% of the lectures.

Contact Details for the Lecturer(s)

meltem.arat@deu.edu.tr

Office Hours

It will be determined according to the lecturer s program.

Work Placement(s)

None

Workload Calculation

Activities Number Time (hours) Total Work Load (hours) Lectures 12 3 36 Preparation before/after weekly lectures (reading course materials etc.) 12 2 24 Preparation to Mid-term Exam 1 10 10 Preparation to Final Exam 1 10 10 Preparation of research assignments 10 3 30 Midterm 1 1 1 Final 1 1 1 TOTAL WORKLOAD (hours) 112

Contribution of Learning Outcomes to Programme Outcomes

PO/LO PO.1 PO.2 PO.3 PO.4 PO.5 PO.6 PO.7 PO.8 PO.9 PO.10 PO.11 PO.12 PO.13 PO.14 PO.15 PO.16 PO.17 PO.18 PO.19 PO.20 LO.1 1 1 1 1 LO.2 1 1 1 1 LO.3 1 1 1 1 1 1 1 1 LO.4 1 1 1 1 LO.5 1 1 1 1 LO.6 1 1 1 1