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Description of Individual Course Units

Course Unit Code Course Unit Title Type Of Course D U L ECTS YÖN 4102 FILING AND ARCHIVING TECHNIQUES ELECTIVE 3 0 0 3

Offered By

LOCAL ADMINISTRATIONS

Level of Course Unit

Short Cycle Programmes (Associate's Degree)

Course Coordinator

ASSOCIATE PROFESSOR SULTAN KAVILI ARAP

Offered to

LOCAL ADMINISTRATIONS (Evening) LOCAL ADMINISTRATIONS

Course Objective

The aim of this course is to provide the students to acquire filing and archiving skills.

Learning Outcomes of the Course Unit

1   Being able to explain the rules of document management 2   Being able to manage the process of document flow 3   Being able to apply the document standardization 4   Being able to fill and follow the files in use 5   Being able to archive and following the archives

Mode of Delivery

Face -to- Face

Prerequisites and Co-requisites

None

Recomended Optional Programme Components

None

Course Contents

Week Subject Description 1 In-house documents 2 The rules of information and document management 3 Form management 4 Filing systems 5 Application of official document standardization 6 The process of filing 7 The process of filing 8 Mid-term exam 9 Using electronic documents 10 Definition and classification of sector 11 Definition and types of archives 12 Time of keeping documents and disposing methods 13 Classification of documents to be disposed 14 The principles of disposal committee 15 Criticising implementations

Recomended or Required Reading

Textbook: Yücel Islam, Dosyalama ve Arşivleme Teknikleri, Seçkin Yayınları Supplementary Textbook: Hakan Koç, Menekşe T. Öztoprak, Yazışma Teknikleri, Seçkin Yayınları References: The related legislations. Other materials: Other materials recommended by the lecturer

Planned Learning Activities and Teaching Methods

1. Lectures 2. Question and answer

Assessment Methods

SORTING NUMBER SHORT CODE LONG CODE FORMULA 1 MTE MIDTERM EXAM 2 FN Final 3 FCG FINAL COURSE GRADE VZ*0.40 + FN* 0.60 4 RST RESIT 5 FCGR FINAL COURSE GRADE (RESIT) VZ*0.40 + BUT* 0.60

Further Notes About Assessment Methods

None

Assessment Criteria

All learning outcomes will be assessed by midterm and final exams.

Language of Instruction

Turkish

Course Policies and Rules

It is mandatory to attend 70% of the course.

Contact Details for the Lecturer(s)

meltem.arat@deu.edu.tr

Office Hours

Between 16.00-17.00 during class days

Work Placement(s)

None

Workload Calculation

Activities Number Time (hours) Total Work Load (hours) Lectures 14 3 42 Preparations before/after weekly lectures 14 2 28 Preparation for midterm exam 1 6 6 Preparation for final exam 1 7 7 Final 1 1 1 Midterm 1 1 1 TOTAL WORKLOAD (hours) 85

Contribution of Learning Outcomes to Programme Outcomes

PO/LO PO.1 PO.2 PO.3 PO.4 PO.5 PO.6 PO.7 PO.8 PO.9 PO.10 PO.11 PO.12 PO.13 PO.14 PO.15 PO.16 LO.1 1 1 1 1 1 1 LO.2 1 1 1 1 1 1 1 1 LO.3 1 1 1 1 1 1 LO.4 1 1 1 1 1 1 1 1 1 LO.5 1 1 1 1 1 1 1 1